FCA-004Critical Issue
Stairwell 1 Riser room
Building AThird FloorCommon Area
Plumbing & Fixtures
Active leak
Services
Project Management
PMP-certified coordination for capital improvements, tenant work, and timeline-sensitive projects. From scope definition through punch list. Full ownership reporting throughout.
PMP Certified
Project Management Institute
- 15+Years of principal facilities experience
Project Management Professional- 5.0Google rating
- InsuredGeneral liability, E&O and workers' comp
- 105Published facilities insights
Scope defined before work begins. Documented throughout.
Most facility projects underperform for the same reason: scope is unclear, vendors are uncoordinated, and the owner has no real-time visibility into what is happening. The project finishes late, over budget, or with items that weren't caught before the contractor left.
Proportional FM's project management approach is built around the PMP methodology: scope defined before work begins, documentation produced throughout, outcomes tracked against what was approved. Every project has a defined start, a defined finish, and a complete record the owner can rely on.
The role is owner-side oversight: not contractor execution. Proportional FM coordinates the vendors you engage, verifies work against scope, tracks timelines, and reports to ownership at every milestone.
What is included
- Scope definition and pre-work documentation
- Vendor procurement and bid review
- Schedule coordination and milestone tracking
- Onsite oversight and work verification
- Change order review and documentation
- Progress reporting to ownership at defined intervals
- Punch list generation and close-out documentation
- Final property record update upon project completion
Where scope starts
Scope defined from documented findings
When a project follows an assessment, the findings behind it carry into the scope: each one photographed, written, categorized and located, then exported as one packet for the trade that will bid it.
Open the sample report
Filtered toPlumbing & Fixtures
3 selected- FCA-004Critical Issue
Stairwell 1 Riser room
Active leak
- FCA-005Issue Observed
Third floor common area
Ongoing construction. Active leak observed behind wall
- FCA-012Issue Observed
Parking Garage
Water seepage
ExportVendor packetCSVPDF
Work delivered for
Archer Western
The Goddard School
Spanish Schoolhouse
Blue Ridge Industrial
Sason
Engagement tiers
Tiered by onsite presence required, timeline sensitivity, and coordination complexity. Investment is scoped and confirmed in writing before work begins.
Minor Remote
Vendor coordination, schedule tracking, and documentation for straightforward scopes managed primarily off-site.
- ·Single-trade minor repairs
- ·Vendor schedule coordination
- ·Pre-authorization for routine work
Complex Remote / Onsite
Multi-trade scopes requiring onsite verification, multi-party coordination, or reporting with approval cycles.
- ·Multi-trade replacements
- ·Tenant improvement coordination
- ·Scope definition and oversight
Major / Timeline-Sensitive
Capital projects with compressed schedules, high ownership visibility, or multi-phase coordination requirements.
- ·Capital improvement projects
- ·Post-casualty restoration
- ·Disposition-driven scopes
All project management engagements are scoped and priced in writing before work begins. Investment is calibrated to risk exposure, coordination complexity, timeline sensitivity, and ownership reporting requirements.
Frequently asked questions
What types of projects does Proportional FM manage?
Proportional FM manages capital improvement projects, tenant improvement coordination, HVAC replacements and major mechanical work, roof replacements, interior renovations, multi-trade construction coordination, and pre-disposition or post-acquisition project scopes. Any project requiring coordinated scheduling, vendor oversight, and ownership-facing reporting is a fit.
What does PMP certification mean for project management?
Project Management Professional (PMP) certification from the Project Management Institute means that every engagement follows a defined methodology: scope is defined before work begins, documentation is produced throughout, costs are tracked against what was approved, and outcomes are measured against what was committed. It is the difference between a project that is managed and one that is just supervised.
How is project management priced?
Project management is tiered by complexity, onsite presence required, and timeline sensitivity. Three tiers apply: Minor Remote for straightforward vendor coordination; Complex Remote or Onsite for multi-trade scopes requiring coordination and verification; and Major or Timeline-Sensitive for capital projects with compressed schedules and high ownership visibility. Pricing is delivered in a written proposal after a brief scope conversation, calibrated to engagement complexity, risk exposure, and ownership reporting requirements.
Does Proportional FM replace the general contractor?
No. Proportional FM provides owner-side project oversight: coordinating the vendors and contractors you engage, verifying work against scope, tracking timelines, and reporting to ownership. The general contractor or specialty trade vendors retain responsibility for their licensed work. Proportional FM's role is accountability and documentation, not execution.
What does cross-trade project coordination mean on a facility project?
Cross-trade project coordination is the work of sequencing multiple specialty trades on a single project so that work happens in the right order, dependencies are respected, and rework is avoided. On a typical facility project, such as a tenant buildout involving electrical, mechanical, drywall, paint, flooring, and finishes, each trade depends on what the previous trade completes and constrains what the next trade can start. Proportional FM provides this coordination as part of project management engagements: scheduling trades, verifying readiness for handoff, tracking the critical path, and reporting status to ownership. The goal is to keep the project on schedule and protect ownership from the cost of trades arriving out of sequence.
How does trade scheduling work on a multi-trade facility project?
Trade scheduling sequences vendor work so that each trade arrives in the right order, dependencies are respected, and access conflicts are avoided. On a multi-trade project, Proportional FM maintains a single schedule across all vendors, communicates handoffs between trades, verifies readiness before each new trade starts work, and reports status to ownership. The schedule is updated as conditions change on the ground. The objective is to compress timeline, eliminate rework caused by out-of-sequence work, and give ownership a clear picture of progress at any point in the project.
Your next project deserves a defined scope and an accountable owner’s representative.
Request a facility assessment or project scoping conversation. We respond within 1 business day.
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