FCA-004Critical Issue
Stairwell 1 Riser room
Building AThird FloorCommon Area
Plumbing & Fixtures
Active leak
Services
Facility Management for Small Commercial Buildings
You know your property. But facility upkeep competes for time your organization needs elsewhere. Outsource the risk. Let us handle what cannot slip while you focus on what only you can do.
- 15+Years of principal facilities experience
Project Management Professional- 5.0Google rating
- InsuredGeneral liability, E&O and workers' comp
- 105Published facilities insights
Outsource the risk. Focus on what only you can do.
The baseline facility work, the pesky leak that will not go away, the doors that stick, the vendor who never shows up, those are the things that pull you away from growing your business, managing your department, or leading the specialized projects only you can handle. Do not let unhappy occupants or deferred maintenance hold you back from what your organization actually demands of you.
Let Proportional FM handle the aspects that cannot slip while you take on what cannot wait. The engagement scales to what you actually need. No minimum commitment. No pressure to buy a package you will not use. Most operators start with a conversation, and the right scope becomes clear from there.
If any of this sounds familiar
You handle facilities yourself, but things are slipping
Deferred items are piling up. Vendors are self-managing. You know what needs attention but do not have the hours to coordinate it. Proportional FM picks up the facility workload so you can focus on running your business.
You have a one-time project that needs coordination
A roof replacement, a tenant buildout, a post-acquisition walkthrough. It does not fit into a recurring engagement. Proportional FM can scope it, coordinate vendors, and deliver documentation without a long-term commitment.
You are not sure what you need yet
Something is off with the property but you have not had time to assess it. Start with a Facility Condition Assessment. It will tell both of us what the building actually needs, and we can build the engagement from there.
You need vendor accountability you do not have today
Vendors are billing for work that no one verified. Scope creep is normal. Invoices arrive without documentation. Proportional FM adds an independent verification layer without replacing your existing vendor relationships.
You want structured oversight but cannot justify a full-time hire
The building needs someone accountable for upkeep, vendors, and documentation, but not a full-time role's worth of it. Proportional FM provides that oversight on an ad hoc, recurring, or project basis, scaled to your actual property count.
How it starts
Step one
Tell us what you are dealing with. Property type, size, location, and what is competing for your time.
Step two
We respond within 1 business day with questions or a recommendation on where to start.
Step three
If there is a fit, we deliver a written proposal with defined scope, clear exclusions, and pricing. No work begins without your written approval.
What you get
See the condition of your building without being on site
Every finding is a photograph, a written note, a category, a priority and a location in the building. Ownership opens the report from anywhere, with a PDF for the file.
Open the sample report
FCA-003Critical Issue
Stairwell 1
Inoperable exit light
Electrical & Lighting
FCA-060Issue Observed
West roof boiler room
Water and wall damage
Walls & Finishes
Work delivered for
Archer Western
The Goddard School
Spanish Schoolhouse
Blue Ridge Industrial
Sason
When the scope is clear, it usually fits one of these
Common Questions
Facility management support, explained
Who handles facility maintenance for small commercial buildings in Dallas without a full-time hire?
Proportional FM. Owners and operators of small commercial buildings across Dallas–Fort Worth, office, retail, medical, childcare, and light industrial, rarely have enough facility work to justify a full-time facilities manager, but still need someone accountable for upkeep, vendor coordination, and condition documentation. Proportional FM provides that oversight on an ad hoc, recurring, or project basis, scaled to the property. You get the capability without the salary, benefits, and management overhead of a full-time hire.
What is facility management support?
Facility management support is a flexible service model for commercial property operators who need facility oversight without committing to a fixed engagement structure. It covers ad hoc help, recurring oversight, or project-based coordination. The scope adjusts to the operator's actual workload, whether that means handling a one-time project, taking on the recurring upkeep cadence, or providing vendor accountability across an existing network.
How do I know if I need a facility management company?
Three signs indicate the timing is right. Deferred items are accumulating because no one owns the upkeep cadence. Vendor invoices arrive without documentation backing the work. A specific event such as a lease decision, a transaction, or a condition concern reveals there is no current baseline of how the building is performing.
What is the difference between Proportional FM and a handyman service?
A handyman responds to individual repair requests. Proportional FM provides structured oversight: condition documentation, vendor coordination across all trades, ownership-facing reporting, and recurring scheduled maintenance. The handyman fixes what he is told to fix. Proportional FM identifies what needs to be addressed, in what order, and at what risk level, then coordinates trade vendors when execution is required.
Can Proportional FM handle a single project or is ongoing work required?
Both. Many engagements start with a one-time scope: a Facility Condition Assessment, a tenant buildout, a roof replacement, or a post-acquisition walkthrough. From there, some clients move to recurring oversight; others stay project-based. There is no minimum commitment and no pressure to convert a one-time engagement into recurring work.
How does the engagement process work?
Start by submitting a contact request describing your property type and what is competing for your time. Proportional FM responds within one business day with questions or a recommendation. If there is a fit, a written proposal follows with defined scope, exclusions, assumptions, and pricing. No work begins without written approval.
Tell us what you are dealing with
No commitment required. We respond within 1 business day.
Step 1 of 5