Sample Report
What your Facility Condition Assessment delivers
Every FCA produces a comprehensive, photo-documented report covering every accessible system in your property. Here is what it looks like.
What the report includes
Every FCA report is a self-contained, ownership-facing document. It is not a punch list or a repair estimate. It is a documented condition record designed to support capital planning, vendor accountability, and informed decision-making.
- Executive dashboard with building condition score
- Priority matrix showing finding distribution by tier and system
- System-by-system breakdown with photo-documented findings
- Capital planning timeline with recommended action windows
- Assessment methodology and scope documentation
- Issue explorer for filtering by system, priority, or location
- Full photo documentation with observation notes per finding
Sample finding
Wall deterioration and corrosion at supply line penetration
Wall surface shows moisture damage, paint delamination, and substrate exposure at a plumbing supply-line penetration point, with visible corrosion on the supply connections. Documented with a photograph and a note tying the finding to the Plumbing & Fixtures category.
Interactive Report
See the full report a property owner receives
Executive dashboard, priority matrix, system-by-system findings with photos, capital planning timeline, and an issue explorer you can filter by system or priority.
See the actual interactive report a property owner receives after an assessment.
Observation categories
Every observation is categorized by severity. Ownership sees the distribution immediately in the report dashboard.
Critical Issue
Immediate action required. Active failure, safety concern, or condition that will escalate rapidly if not addressed. Ownership is notified same-day with photo documentation and recommended next steps.
Issue Observed
Non-critical deficiency requiring attention. Represents deferred maintenance, wear beyond expected lifecycle, or a condition that may escalate if not addressed within a reasonable timeframe. Documented with photos and prioritized recommendations.
14 building systems evaluated
The assessment walks the categories below. What surfaces in each category depends on what is observable at time of visit.
HVAC & Controls
Equipment, housings, accessible components
Electrical & Lighting
Panels, fixtures, exposed components
Plumbing & Fixtures
Fixtures, exposed lines, accessible components
Roofing
Surfaces, penetrations, drainage points (where safely accessible)
Exterior & Site
Paved surfaces, lighting, signage, fencing, landscape
Doors, Windows & Hardware
Frames, hardware, glazing, operating components
Ceilings
Ceiling surfaces observable from floor level
Walls & Finishes
Wall surfaces and finishes
Floors
Floor surfaces
Fire Protection Equipment (visual only)
Surface presence and condition only; not a functional test or certification
Access Control & Security
Entry points and access elements
Cabinetry & Casework
Built-in cabinetry and casework
Insect or Pest Activity
Evidence observable during the walk
Janitorial / Cleanliness
General cleanliness of common areas
This is what the report looks like. For how the assessment is actually conducted (walk pattern, observation framework, finding structure):
See the full FCA methodologyActual findings from Proportional FM assessments
Client and property details removed. Photos reflect conditions at time of assessment.
This is what documented oversight looks like
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