Proportional Facilities Management Solutions(214) 937-4697

Industries

Office Parks

Landlords who do not track deferred maintenance do not negotiate from a position of strength at renewal. Documented conditions change that.

  • 15+Years of principal facilities experience
  • PMP: Project Management Professional certificationProject Management Professional
  • 5.0Google rating
  • InsuredGeneral liability, E&O and workers' comp
  • 105Published facilities insights

Ownership visibility across every system and building.

Office park ownership operates at a remove from day-to-day conditions. Tenant calls surface the reactive issues. Capital planning conversations happen without a current condition baseline. And when lease renewals arrive, the landlord is negotiating from recollection, not documentation.

Proportional FM provides the oversight layer that keeps ownership informed without requiring constant onsite presence. Conditions are documented on a structured schedule. Maintenance is tracked and recorded. Vendor work is verified independently. The property record is current.

For multi-building portfolios, consistent documentation across every building means capital decisions are data-driven, not reactive.

Services for office park ownership

  • Facility Condition Assessments: baseline documentation for the full property
  • Deferred maintenance tracking: condition trends across assessment cycles
  • Recurring common area maintenance: HVAC, exterior, lobbies, corridors
  • Tenant improvement coordination: owner-side oversight and close-out
  • Vendor coordination: independent verification across all trade categories
  • Capital planning support: prioritized spend recommendations from condition data

What you get

See the condition of your building without being on site

Every finding is a photograph, a written note, a category, a priority and a location in the building. Ownership opens the report from anywhere, with a PDF for the file.

Open the sample report
Water pooled on the floor beneath riser piping and a valve
FCA-004Critical Issue

Stairwell 1 Riser room

Building AThird FloorCommon Area
Plumbing & Fixtures

Active leak

Exit sign mounted at a stairwell ceiling
FCA-003Critical Issue

Stairwell 1

Inoperable exit light

Electrical & Lighting
Water-stained, peeling wall finish along the base of a boiler room wall
FCA-060Issue Observed

West roof boiler room

Water and wall damage

Walls & Finishes
5.0Google ratingRead them

Work delivered for

  • Archer Western logoArcher Western
  • The Goddard School logoThe Goddard School
  • Spanish Schoolhouse logoSpanish Schoolhouse
  • Blue Ridge Industrial logoBlue Ridge Industrial
  • Sason logoSason

Frequently asked questions

How does Proportional FM help office park landlords with deferred maintenance?

Proportional FM's FCA process creates a documented baseline of current conditions across every accessible system in the property. Deferred maintenance items are identified, rated by priority, and tracked over assessment cycles. Landlords can reference a specific condition record at any lease negotiation, renewal, or capital planning conversation: rather than relying on memory or vendor reports.

Can Proportional FM coordinate tenant improvement work?

Yes. Proportional FM provides owner-side oversight for tenant improvement (TI) projects: coordinating vendor access, verifying work against agreed scope, tracking milestones, and delivering a punch list and close-out record. The GC or specialty trade vendors retain responsibility for their licensed work. Proportional FM's role is accountability and documentation on the landlord's behalf.

How does reporting work for office park ownership?

All FCA deliverables and maintenance reports are ownership-facing documents. They are designed to be read by investors, asset managers, or principals who are not present on-site. Conditions are described objectively, prioritized by severity, and tied to recommended next steps. Multi-building properties can be reported in a consolidated format or per-building depending on ownership preference.

What is included in office park recurring maintenance?

Monthly maintenance blocks cover: HVAC preventive maintenance in common areas, exterior walkthroughs (parking, lighting, drainage, signage), interior common area maintenance (lobbies, corridors, restrooms), door hardware and access points. Tenant-controlled spaces are scoped separately based on lease structure.

Document the property. Negotiate from a position of strength.

Request a facility assessment for your office park or portfolio.

Step 1 of 5

What type of property in Dallas-Fort Worth?