FCA-004Critical Issue
Stairwell 1 Riser room
Building AThird FloorCommon Area
Plumbing & Fixtures
Active leak
Industries
Daycare & Childcare Facilities
How a facility is kept tells a parent everything about how the organization operates. Before the first conversation. Before the first tour.
- 15+Years of principal facilities experience
Project Management Professional- 5.0Google rating
- InsuredGeneral liability, E&O and workers' comp
- 105Published facilities insights
The facility is the first impression parents can’t unsee.
Childcare operators manage enrollment pressures, regulatory environments, and staff demands simultaneously. Facility maintenance competes for attention that is almost always directed elsewhere. The result is incremental deferred maintenance that staff normalize and parents notice on tour day.
Proportional FM provides a layer of structured oversight that runs independently of daily operations. Conditions are documented before they surface as problems. Work is scheduled, verified, and recorded. The facility stays in a condition that parents and ownership can trust.
For multi-campus operators, consistent documentation across every location means ownership can compare, prioritize, and allocate capital from one set of reports: not from site visits.
What Proportional FM addresses
- Facility Condition Assessments: photo-documented, priority-tiered, ownership-facing
- Scheduled recurring maintenance: doors, hardware, fixtures, and general wear addressed between assessments
- Vendor coordination: independent oversight of all trade contractors
- Post-tenant or seasonal move-out documentation
- Capital planning support: condition data to inform spend decisions
Assessment scope limitations
- ·Code compliance opinions
- ·ADA compliance review
- ·Life-safety certification or commentary
- ·Regulatory compliance review of any kind
How the engagement works
Quarterly assessments supplemented by recurring onsite visits. The assessment establishes the baseline. The visits keep the facility in the condition the assessment documented.
The baseline
Quarterly Facility Condition Assessments
A full visual assessment of every accessible system, surface, and assembly. Photo-documented, priority-tiered, delivered as an ownership-facing report.
The quarterly cadence tracks condition trends over time. Each report compares against the prior baseline, showing what improved, what held, and what needs attention.
Per-square-foot pricing across cadence options. Confirmed in writing before first visit.
Between assessments
Scheduled Recurring General Maintenance
Scheduled onsite visits that address the issues childcare facilities see most: sticking doors, gates or doors misaligned or not closing correctly, finger guard repair and installation, shelf installation, light fixture and plumbing fixture repairs, and general wear from high-traffic environments.
The visits handle what surfaces between assessments: hardware adjustments, minor repairs, and vendor coordination for items that need immediate attention.
Flat monthly rate based on scope and property size. Confirmed in writing before first visit.
Contact for a proposal specific to your campus count and square footage.
Request a proposalWork delivered for
Archer Western
The Goddard School
Spanish Schoolhouse
Blue Ridge Industrial
Sason
What you get
See the condition of your building without being on site
Every finding is a photograph, a written note, a category, a priority and a location in the building. Ownership opens the report from anywhere, with a PDF for the file.
Open the sample report
FCA-003Critical Issue
Stairwell 1
Inoperable exit light
Electrical & Lighting
FCA-060Issue Observed
West roof boiler room
Water and wall damage
Walls & Finishes
Frequently asked questions
Why do daycare operators need a Facility Condition Assessment?
For childcare operators, the facility is a trust signal: parents make enrollment judgments before any conversation happens. A structured, photo-documented assessment provides an independent record of current conditions: what is in good shape, what needs attention, and in what order to address it. It protects ownership from deferred maintenance and gives operators a baseline to reference at any renewal or regulatory review.
What are the scope limitations of a childcare facility assessment?
All assessments are non-invasive and visual only. The scope does not include code compliance opinions, ADA assessments, life-safety certifications, or regulatory compliance reviews of any kind. The deliverable is a documented, prioritized condition report, not a compliance certification.
Does Proportional FM work with multi-campus childcare operators?
Yes. Multi-campus operators are a core client type. Assessment and maintenance protocols are consistent across locations, and reporting is delivered in a format that allows ownership to compare conditions across a portfolio from a single document set.
How does recurring maintenance work for a childcare facility?
Maintenance is delivered in structured monthly blocks. Work is scheduled outside operational hours where possible to minimize disruption. Each visit is documented with a completion record and photo log.
What facility-side items does HHS inspect at a Texas daycare?
HHS licensing representatives evaluate building safety and condition, outdoor area safety (playground surfacing, equipment, fencing, fall zones), classroom physical environment (square footage compliance, lighting, ventilation, temperature), health and sanitation (handwashing fixtures, restroom function, water temperature), emergency preparedness, pest control documentation, and fire safety records. The inspector evaluates the building as it stands on the day of the visit, so facility-side preparation matters.
What are the most common facility-side licensing violations at Texas daycares?
Five recurring patterns dominate the citation data: playground surfacing depth and fall zones, building condition (visible damage, electrical, plumbing, peeling paint), sanitation and water temperature, emergency preparedness documentation, and documentation gaps for routine facility maintenance (HVAC service, pest control, fire extinguisher inspection, backflow preventer testing). The patterns are predictable and the structural answer is a documented quarterly facility-side cadence.
What is HHS Form 1100 and is it required at every Texas daycare?
HHS Form 1100 is the most commonly used reference template for the daily building and grounds inspection at Texas child-care centers, but the form itself is not mandatory. Operators are expected to perform a documented daily building and grounds inspection. The format (Form 1100 or a customized alternative) is the operator's choice. The documentation cadence is not.
Who performs the annual playground safety inspection at a Texas daycare?
Chapter 746 requires the center director or a designee to inspect the active play space and equipment daily and at least monthly. Some operators add an annual outside inspection by a Certified Playground Safety Inspector (CPSI), a credential issued by the National Recreation and Park Association. The operator engages that inspector directly; Proportional FM does not hold the CPSI credential or perform the inspection.
Structured oversight for the facilities parents trust.
Request a facility assessment. We serve single-campus and multi-campus childcare operators across Dallas–Fort Worth.
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