FCA-004Critical Issue
Stairwell 1 Riser room
Building AThird FloorCommon Area
Plumbing & Fixtures
Active leak
Services
Recurring General Maintenance
Scheduled Recurring General Maintenance for DFW commercial property: wide-scope on-site facility work sized to the property, on a predictable monthly cadence. The goal is a facility where ownership has consistent visibility into condition, not a crisis managed well after the fact.
- 15+Years of principal facilities experience
Project Management Professional- 5.0Google rating
- InsuredGeneral liability, E&O and workers' comp
- 105Published facilities insights
Reactive to proactive
Most commercial operators manage maintenance reactively: something breaks, they call a vendor, they pay an emergency rate, and the repair happens without documentation. The cycle repeats. The cost is unpredictable. The property degrades incrementally.
Recurring General Maintenance replaces that cycle in three steps.
Step one
Establish the baseline
Recurring maintenance starts with a Facility Condition Assessment. It documents the condition of the building's accessible systems, surfaces, and assemblies and turns what it finds into a prioritized list.
Step two
Choose your monthly hours
You choose the block of on-site hours dedicated to your facility each month: 4, 8, 12, or 16, sized to the property. Scope and hours are confirmed in a written proposal before the first visit.
Step three
Stay ahead of the list
Scheduled visits work down the list, which increases the likelihood that small items are addressed before they escalate. When reactive needs do arise, Proportional FM coordinates the response through its vendor network at contracted rates, not emergency premiums.
Typical visit items
What you get
See the condition of your building without being on site
Every finding is a photograph, a written note, a category, a priority and a location in the building. Ownership opens the report from anywhere, with a PDF for the file.
Open the sample report
FCA-003Critical Issue
Stairwell 1
Inoperable exit light
Electrical & Lighting
FCA-060Issue Observed
West roof boiler room
Water and wall damage
Walls & Finishes
What is included
The scope is intentionally general: anything non-specialized the property needs while we are on site falls inside the visit. Each visit works in this order.
1
Your point of contact's priorities
Each visit starts with what your team flags.
2
Priority items from your assessment report
Then the general maintenance items your Facility Condition Assessment identified, highest priority first.
General maintenance items
Doors and hardware
Door hardware, frames, closers, and adjustments
Interior repairs
Paint touch-up, ceiling tile, minor millwork
Plumbing fixtures
Fixture checks and minor repairs
Lighting
Fixture condition checks, ballast inspection, exterior lighting walkthrough
Exterior walkthrough
Parking lot, lighting, signage, drainage
Minor mechanical
Adjustments and lubrication
General assembly and reset
Chairs, shelving, signage, furniture
Operational resets
Dispensers, locks, supplies, room turnover
Light cleaning support
Spot touch-ups and cleanup between janitorial visits
What is not included
- ·Compliance or regulatory review
- ·HVAC system replacement or major mechanical repair
- ·Licensed specialty trade work (electrical, plumbing) unless separately contracted
- ·Consumables (filters, lamps, hardware): client-provided unless otherwise agreed
- ·Landscaping and exterior groundskeeping
- ·Pest control
- ·Work outside the defined monthly scope without pre-authorization
Work delivered for
Archer Western
The Goddard School
Spanish Schoolhouse
Blue Ridge Industrial
Sason
Frequently asked questions
What is included in recurring general maintenance?
Proportional FM's recurring maintenance covers general multi-trade support: door hardware, lighting, plumbing fixtures, interior repairs, exterior walkthroughs, and minor mechanical adjustments. Each visit starts with your point of contact's priorities, then works through the priority general maintenance items from your Facility Condition Assessment report. Scope is defined per engagement. Consumables (filters, lamps, hardware) are client-provided unless otherwise agreed. Janitorial services and licensed specialty trades are available as additional coordinated scope through our vendor network.
How is recurring maintenance structured?
Maintenance is delivered on a scheduled monthly cadence sized to the property. Scope and cadence are agreed in the engagement proposal and result in a predictable flat monthly rate. No per-call premiums, no surprise invoices. Pricing is delivered in a written proposal after a brief scope conversation, and confirmed before the first visit.
What is the difference between recurring maintenance and reactive repairs?
Reactive repairs happen after something fails, typically at premium emergency rates with no documentation. Proportional FM's recurring maintenance is scheduled and preventive: the structured cadence increases the likelihood that issues are identified before they become emergencies. The monthly flat rate is predictable. The documentation is continuous. The cost of reactive repair typically exceeds the cost of structured maintenance over a 12-month period.
What is commercial facility maintenance?
Commercial facility maintenance is the structured, recurring upkeep of a commercial property's accessible systems and finishes. It covers preventive multi-trade work such as door hardware, lighting checks, plumbing fixture maintenance, interior repairs, and exterior walkthroughs. Commercial facility maintenance is distinct from emergency repair work: the goal is to identify and address minor issues on a documented cadence before they escalate into reactive incidents.
How much does commercial facility maintenance cost in Dallas–Fort Worth?
Recurring commercial facility maintenance with Proportional FM is delivered on a scheduled monthly cadence, sized to the property and scope. The flat monthly rate is locked in a written proposal before the first visit. There are no per-call premiums and no surprise invoices. Specialty trade work and consumables are coordinated separately when needed. Pricing is provided after a brief scope conversation.
What is the difference between facilities maintenance and facility management?
Facilities maintenance is the execution layer: the actual work of inspecting, adjusting, repairing, and documenting building systems. Facility management is the oversight layer: scope definition, vendor coordination, condition assessment, capital planning, and ownership reporting. Most commercial properties need both. Proportional FM provides recurring facilities maintenance under a structured facility management framework, so the work that gets done and the decisions that get made stay connected.
How often should a commercial roof be visually inspected on a recurring program?
The National Roofing Contractors Association recommends commercial roofs be visually inspected at least twice yearly (spring and fall), plus after any major weather event. For low-slope membrane roofs (TPO, EPDM, modified bitumen), NRCA recommends quarterly inspection where the roof is operationally critical. DFW's active hail corridor adds post-storm inspections to the routine cadence. Proportional FM performs the visual inspection as part of the FCA cadence; licensed roofing work is dispatched to vetted roofing contractors when findings require it.
Stop managing crises. Start managing the facility.
Request a facility assessment to establish the scope baseline. We respond within 1 business day.
Step 1 of 5